Many employees do not receive formal email writing training since it is the same as face-to-face communication, right?
Your email writing style may advance or hinder your career.
Experts in the field of careers offered the following advice, which we list for you:
1. Don’t spread rumors
According to experts, rumor-spreading by email can be grounds for termination in addition to being unprofessional. Your email should not contain any negative comments about coworkers or the firm itself. If you disregard this advise, you may be surprised at how quickly it spreads.
2. Don’t digress
When composing business e-mails, you must be efficient with your time. The most important message should appear first.
Create and revise a draft for this purpose. Emails should not exceed one or two paragraphs in length, since this may be too much and tiresome for the recipient.
3. No personal business
At work, your time belongs to the employer. Do not conduct private business using your employer's email address. This is both incorrect and perhaps dangerous.
4. Don’t criticize
You should avoid criticizing others in emails, particularly group emails. These concerns and emotional interpersonal issues should be settled in person.
Experts recommend following a guideline known as "the headline rule." How would you feel if the next day's newspaper front page included your mail? Would it make you feel good? Consider clicking the transmit button if you're saying no!
5. Don’t send mail when you’re sentimental
If you send emails when emotionally agitated, you may convey undesired messages and produce unforeseen outcomes. Experts advise against sending emails while annoyed, weary, or hungry. You should regulate your mental condition before sending emails.
You may recover your mental health by leaving your work, walking, or getting some fresh air.
6. No jokes in work emails
Jokes are entertaining in person but might lead to miscommunication over email. Rachel Beohm, coach and trainer of the non-verbal communication coaching firm FORTE, asserts that there are some types of communications that do not transfer well via email. Lack of eye contact, speech tone, and gestures might lead to misinterpretation of sarcasm.
He adds that you should not write anything that is disrespectful to a person's religion, race, gender, or sexual orientation. These might result in legal complications and job loss.